The 5 Most Common Fire Safety Non-Compliances — and How to Avoid Them

1. Missed or Overdue Maintenance

Fire alarms, emergency lighting and extinguishers all require routine servicing at set intervals. One of the most common issues inspectors find is overdue maintenance, often caused by staff turnover, forgotten dates or unclear contractor arrangements. Keeping a clear schedule and regularly checking upcoming service dates can prevent this.

2. Incomplete or Missing Documentation

Even if systems are being serviced, many businesses do not keep proper records of reports, certificates, test logs and remedial notes. Missing paperwork is treated the same as missing maintenance. Storing documents in one central place and updating them after every visit helps ensure nothing is overlooked.

3. Unaddressed Remedial Actions

When an engineer highlights a fault or non-compliant item, it must be corrected within a reasonable timeframe. Common examples include faulty detectors, outdated extinguishers or failed emergency lighting tests. Creating a simple list of outstanding remedials and reviewing progress regularly can prevent issues from being forgotten.

4. Outdated or Inaccurate Fire Risk Assessments

A Fire Risk Assessment should be reviewed regularly and updated whenever there is a significant change to the building, staffing, layout or activities. Many non-compliances arise from assessments that are years out of date or do not reflect the current environment. Scheduling reviews and keeping the assessment accessible helps maintain accuracy.

5. Lack of Staff Awareness and Procedures

Even with compliant systems, issues can arise when staff are unsure of evacuation routes, alarm behaviour or their responsibilities during an emergency. Basic training, clear signage and periodic fire drills ensure everyone understands what to do and reduces safety risks.

What Are Your Fire & Security Responsibilities as a Business?

Every business in the UK has legal fire and security responsibilities, and these sit with the “Responsible Person” — usually the owner, manager or anyone with control of the premises. Their duties include ensuring the building has an up-to-date Fire Risk Assessment, making sure systems such as the fire alarm, emergency lighting, extinguishers, CCTV and disabled refuge systems are properly maintained, and keeping accurate records of all servicing, tests and remedial actions. They must also make sure any issues found by engineers are dealt with promptly and that staff understand the site’s emergency procedures. These responsibilities apply to all workplaces, regardless of size, and staying organised is essential for both legal compliance and the safety of everyone in the building.